Privacy Policy

Last updated: July 5, 2025

Welcome to ArchiveYour.email. Your privacy is very important to us. This Privacy Policy explains what personal data we collect, why we collect it, how we use it, and your rights under the General Data Protection Regulation (GDPR).

1. Who We Are

ArchiveYour.email connects to your email accounts, fetches attachments, and uploads them to your own cloud storage to help you stay organized.

All services are hosted in the European Union (Germany).

Contact us: [email protected]

2. What Data We Collect

  • Email address – to identify and connect your account.
  • OAuth tokens – securely encrypted, used to access email and cloud storage.
  • Attachment metadata – filenames, senders, timestamps, and storage IDs.
  • IP address & device info – for diagnostics and security.
  • Payment data – handled by our payment partner Paddle.
  • Analytics data – collected using privacy-first tools (Plausible Analytics).

We do not store your email content or file attachments. Files are temporarily handled in memory (RAM) and never saved on disk.

3. Why We Collect Your Data

  • To provide and maintain the archiving service.
  • To upload files to your cloud storage account.
  • To authenticate your connected services.
  • To improve and secure our system.
  • To process payments (via Paddle).
  • To analyze anonymous usage data (via Plausible).

4. Legal Basis for Processing

  • Performance of a contract – to deliver services.
  • Legitimate interest – for security and product improvement.
  • Consent – implied by using the service and connecting accounts.

5. How We Store and Protect Your Data

  • All communication is encrypted with HTTPS (SSL).
  • OAuth tokens are encrypted at rest.
  • Files are never written to disk – they exist temporarily in RAM.
  • Metadata is retained only while your account is active.
  • All servers are hosted in Germany (EU).

6. Third Parties We Work With

Provider Purpose Location
Paddle Payment processing EU/UK
Plausible Analytics Anonymous usage analytics EU
MailerSend Transactional email delivery GDPR-compliant
Email/Cloud providers (e.g., Gmail, Google Drive) User-authorized data access As selected by user

7. Data Retention

  • Files – never stored on our servers.
  • Temporary data – deleted after successful upload.
  • OAuth tokens – stored until user revokes access.
  • Metadata – stored until user disconnects account or deletes account entirely.

8. Your Rights Under GDPR

You have the right to:

  • Access your personal data
  • Correct any inaccuracies
  • Request deletion of your data
  • Withdraw consent by disconnecting accounts
  • Object to certain processing
  • Complain to a supervisory authority

To exercise your rights, email us at [email protected]

9. International Transfers

We do not transfer your data outside the European Union. All processing takes place on servers in Germany.

10. Cookies and Analytics

We use Plausible Analytics — a privacy-focused tool that does not use cookies or store personally identifiable information.

11. Changes to This Policy

This Privacy Policy may be updated from time to time. The latest version will always be available on our website. Continued use of the service means you agree to the updated terms.

12. Contact Us

If you have questions about your data or this Privacy Policy, contact us at:

[email protected]

Thank you for using ArchiveYour.email — keeping your inbox organized without compromising your privacy.